Chapter Bylaws

Canadian Chapter	Southwest Chapter
Alaska Chapter	Midwest Chapter
Pacific Chapter	Northeast Chapter
Northwest Chapter	Southeast Chapter

BYLAWS of the CANADIAN RIVER MANAGEMENT SOCIETY

Article I: Membership

Section 1: Eligibility
Any person currently involved in river management or river-related research, planning, science, or management activity is eligible for full membership in the Canadian River Management Society. All such members shall enjoy full membership rights and privileges, including, but not necessarily limited to voting, subscriptions to society periodicals, service on committees and nomination and election to any office as provided in these bylaws.

Membership is also open on an Associate or other category basis. Individuals ineligible to become full members may apply to become non-voting associate members. Associate members shall be entitled to society periodicals, and may attend meetings and workshops sponsored by the Society, but will not have voting or other service privileges.

All memberships of Canadian River Management Society shall be accepted following the American River Management Society (reconstituted as the River Management Society) fee schedule at par value. For example, a $ 20 (in US funds) membership will cost the Canadian River Management Society members $ 20 (in Canadian Funds). For the purposes of consistency, Canadian River Management Society members will be considered Associate members of the American River Management Society (now a $ 20 US RMS membership), and will be granted full Associate membership privileges in the American River Management Society (now RMS), with the exception of no voting privileges. CRMS members will be registered as Associate members of the Canadian Affiliate of the River Management Society and as full voting members of the Canadian River Management Society.

Section 2: Applications
Applications for membership shall be transmitted to the Secretary (or Secretary - Treasurer) on forms provided by the Canadian River Management Society.

Section 3: Resignations
Resignations from membership shall be transmitted in writing to the Secretary (or Secretary-treasurer). A member who has resigned in good standing may re-apply for membership by writing directly to the Secretary or Secretary-Treasurer). Such members will retain their original date of membership.

Section 4: Suspensions and Terminations
Members of the Canadian River Management Society may be suspended or terminated by the Executive Committee for non-payment of dues (refer to Article V, Section 3) or for conduct deemed adverse to the interests of the CRMS. Prior to taking action, the Executive Committee must notify the member and offer an opportunity for the member to explain his or her actions. A member whose dues are in arrears for six (6) months will be automatically suspended.

Article II - Management of the Society

Section 1: Management
The President, Vice-Presidents, Treasurer and Secretary (or Secretary-Treasurer) of the Canadian River Management Society (CRMS) shall be responsible for the management of the affairs of the CRMS.

Section 2: Board of Directors
The Board of Directors of the Canadian River Management Society shall consist of an Executive comprising the President, Vice-Presidents, Secretary, Treasurer (or Secretary-Treasurer) and twelve (12) Provincial and Territorial Directors, one representing each province and territory. Interim directors, appointed by the President from among the Provincial and Territorial Directors shall serve until such time as a fully operation Board of Directors has been established, at which time the Directors shall be elected by the voting members from their own constituencies for a term of three (3) years.

Directors shall have staggered terms to allow for the election or re-election of one-third of the Directors each year. One Director shall be elected by the Board of Directors as Chairman and another as Vice-Chairman, with the expectation that the Vice Chairman shall succeed to the Chairmanship upon the retirement of the Chairman.

The Executive Committee of the Canadian River Management Society shall consist of the President, Vice Presidents, Secretary and Treasurer (or Secretary-Treasurer).

Section 3: Officers
The elected officers of the Board of Directors of the Canadian River Management Society shall consist of the President, Vice Presidents, the Secretary and the Treasurer (or Secretary-Treasurer), and up to three (3) Trustees,. Trustees may be appointed by the Executive Committee on an interim basis at an appropriate date. Neither officers nor trustees shall be paid for acting tin that capacity.

Section 4: Elections of Officers
The President, Vice Presidents, Secretary and Treasurer (or Secretary-Treasurer) of the Canadian River Management Society shall be elected by the general membership at least three months prior to expiration of their current term of office from a list of candidates forwarded by a Nominating Committee. The Nominating Committee shall consist of a Chairperson and two other members to be appointed by the Board of Directors. Additional candidates may be nominated by petition of ten members of the Canadian River Management Society, provided that such nominations reach the Chairperson of the Nominating Committee at least 30 days prior to the election. All full members of the Canadian River Management Society shall be eligible for election to any office, except that the President and Vice-Presidents may not be employed by the same agency and must have at least five years of full-time or other related experience in river-related planning, management, research or science in Canada.

Officers thus elected shall serve three (3) year terms.

Section 5: Re-elections
All elected officers shall be voted in by the general membership every three (3) years. Members of the Board of Directors shall be elected by members of the Canadian River Management Society resident in their respective province or territory, or shall be appointed by the President on an interim basis until a reasonable provincial/territorial election can be made.

Section 6: Vacancies
Any vacancy occurring in the Executive Committee shall be filled by presidential appointment from a list of candidates submitted by the Nominating Committee. Should the position of President be vacant, said office shall be filled by one of the Vice-Presidents, or failing that position, the Secretary and then Treasurer, (or Secretary-Treasurer), in that order, until such time as a majority vote of the Executive Committee can be arranged to elect a President from a list of candidates submitted by the Nominating Committee. The term of an appointee shall coincide with the remaining term of the previous office holder.

Section 7: Executive Committee Meetings
The Executive Committee of the Canadian River Management Society shall meet in person or by conference call at least once per year to conduct such business as may properly come before the Society. Such meetings shall be open to the entire membership of the CRMS. A simple majority of the Executive Committee shall constitute a quorum. If less than a quorum is in attendance, no official business shall be conducted and the meeting shall be adjourned.

Section 8: Expenses of Executive Committee
The Executive Committee may be reimbursed from the funds of the Canadian River Management Society for their traveling expenses for the purpose of attending meetings and conferences with advance approval of the Board of Directors.

Article III - Powers and Duties of Canadian River Management Society Officers

Section 1: President
The President shall preside at all meetings of the Canadian River management Society and shall represent all the interests of the Canadian River Management Society including, but not limited to, providing direction to and managing Canadian River Management Society operations and paid staff, if any. In addition, the President is responsible for liaison with respect to the American River Management Society, (reconstituted as the River Management Society).

Section 2: The Vice-President(s)
The First Vice-President shall assist the President by acting as liaison between the Canadian River Management Society and the American River Management Society (as reconstituted as RMS). The First Vice-President shall serve to coordinate the affairs of the Canadian River Management Society and to disseminate information, actions, and needs to the Canadian Board of Directors and perform similar functions with respect to the American River Management Society (or RMS) through the respective Executive Committees.

A Second and/or Third Vice-President position may be established as the Executive Committee sees fit to further the goals of the Canadian River Management Society, for example, for the furtherance of Communication and Technology.

Section 3: The Secretary
The Secretary shall be responsible for correspondence and preparation of the minutes of Canadian River Management Society meetings, and shall have authority and responsibility to review and approve membership applications submitted under the Bylaws, Article I, Sections 1 and 2, and shall also assist the Executive Committee in dealing with resignations, suspensions, and terminations under Bylaw Article 1, Sections 3 and 4, all subject to the review of the Executive Committee and upon request of the Committee.

Section 4: The Treasurer
The Treasurer, under the direction of the President, shall collect and disburse all funds of the Canadian River Management Society, except those for which other provision shall have been made in the Bylaws or through vote of the Executive Committee. All funds, securities, and other investments of the Canadian River Management Society shall be deposited in the name of the Canadian River Management Society in the custody of a bank or trust company designated by the officers. The Treasurer shall keep records of all receipts and disbursements and other financial transactions and of the funds, securities, and other investments of the Canadian River Management Society.

The Treasurer shall submit quarterly status reports and an official annual report to the President. A status report shall be published quarterly in the Canadian River Management Society Newsletter. The annual report shall be made available to members upon request, at the member’s own expense.

Section 5: Executions of Instruments
Agreements, conveyances, transfers, obligations, certificates and other instruments and documents may be executed and delivered or accepted on behalf of the Canadian River Management Society by the President, or his/her representative provided, however, that all expenditures involving monies or obligations of $500 (Canadian) or more, must be first submitted to the Executive Committee for approval. Two signatures are required for all disbursements exceeding $ 100 (Canadian).

Article IV - Committees

Section 1: Committees
The President shall appoint standing committees as listed in Section 2, hereunder, and may appoint special committees as may, from time to time, be deemed necessary. All such committees shall be advisory in character and shall report to and act under the direction of the Executive Committee. The Canadian River Management Society may reimburse the members of such Committees for the traveling expenses which they incur when attending regular meetings of their committees authorized by the Executive Committee. The President, or a representative authorized by the President, shall be an ex-officio member of every committee.

Section 2: Standing Committees
Once the Canadian River Management Society is fully operational, the President of the Canadian River Management Society shall appoint a Canadian representative for the following standing committees of the American River Management Society (as reconstituted as RMS), each year.

River Management and Public Policy
Nominations
Communications
Workshops and Symposiums
Awards

The interim appointee for all standing committees shall be the President or the First Vice-President at the President’s direction, or other person(s) so designated by the President.

Similar standing committees of the Canadian River Management Society may be established by the Executive Committee of the Canadian River Management Society, if and when desirable.

Section 3: Duties
If and when established, the duties of each standing committee and special committee of the Canadian River Management Society shall be determined by the President of the Canadian River Management Society. Each standing and special committee shall report its activities to the Executive Committee of the Canadian River Management Society at such times as the said Executive Committee may direct.

Article V - Finances

Section 1: Fiscal Year
The fiscal year of the Canadian River Management Society shall coincide with the calendar year.

Section 2: Annual Dues
Dues shall be payable to the Secretary of the Canadian River Management Society at one-year intervals. To retain membership, all members must pay dues as determined by the Executive Committee. Dues shall be set by the Board of Directors of the Canadian River Management Society. The Canadian River Management Society shall function independently, apportioning approximately 80% of dues collected to the American River Management Society (reconstituted as RMS), in exchange for services and benefits provided and agreed upon by the respective Board of Directors of the Canadian River Management Society and the American River Management Society (as reconstituted as RMS) All memberships collected shall be apportioned in this manner. Any charitable donations received by the Canadian River Management Society will be retained for use in Canada or in international projects which documented benefits to river management in Canada.

All Life Members dues collected for the Canadian River Management Society shall be retained in Canada for operational requirements, apportioning annual membership fees at 80% of the annual rate to the American River Management Society (reconstituted as RMS) to provide the Canadian River Management Society Life Members with Associate memberships in the American River Management Society (RMS) and all the benefits that entails on an annual basis.

Section 3: Arrears
Members whose dues have not been paid within 60 days of invoice, following their anniversary date shall be deemed in arrears and they shall not be entitled to the rights and privileges of the Canadian River Management Society and American River Management Society (RMS) membership, including the receipt of their respective newsletters, or the Canadian River Management Society and American River Management Society publications, until such dues have been paid and shall be so notified by the Secretary. Members whose dues have not been paid for one hundred and eighty days (180) after their anniversary date, shall be suspended from membership in the Canadian River Management Society and the American River Management Society (RMS).

Section 4: Gifts and Bequests
The Canadian River Management Society may accept gifts and bequests at the discretion of the President, providing that such donations do not carry any implications or special considerations towards any outside interest group regarding river management policy. These gifts and bequests are subject to final approval by the Executive Committee of the Canadian River Management Society or of the American River Management Society (RMS) depending upon the nature and origin of the bequests and gifts.

Article VI - Publications
Consistent with the stated purposes of the Canadian River Management Society, or the American River Management Society (reconstituted as RMS), arrangements shall be made to provide for the publication and distribution of media, including but not limited to, River Digests, newsletters, and/or journals, to all members. The Canadian River Management Society and the American River Management Society (RMS) may also arrange for publication of scholarly and other papers such as symposium proceedings, memoirs, special volumes, or other media (electronic, video, etc.) production and communications for the transmittal of information and education about river management.

The Canadian River Management Society shall appoint an individual to assist with the work of producing publications and other forms of media products through such tasks as the preparation, coordination and production of newsletter and journal articles , critical review and editing of the Canadian River Management Society media submissions, the development of innovative electronic education and interactive research , management planning and development packages, and provision of Canadian content to the American River Management Society (RMS) newsletters. The post shall be held by a Canadian River Management Society Vice-President, until such time as another individual may be appointed.

Article VII - Chapters

Section 1: Chapters
The American River Management Society (as reconstituted as the River Management Society) has a provision which allows the approval of the Executive Committee of that Society, the organization of chapters of the American River Management Society (now known as RMS). The Canadian River Management Society, as agreed by the American River Management Society Executive (and consequently by the RMS Executive), shall have full status as a Chapter Affiliate of the American River Management Society (and consequently of RMS), pursuant to this provision. All American River Management Society members (and, subsequently, all RMS members) working or residing within the geographical limits of the Canadian River Management Society, may apply for membership in the Canadian River Management Society.

The American River Management Society skills bank and membership lists (and subsequently those of RMS), will record all Canadian members of ARMS and RMS as Associate Members of ARMS (and subsequently of RMS) and as members of its Canadian Chapter. , and further, as full members of the Canadian River Management Society.

Section 2: Chapter Bylaws
The Canadian River Management Society shall adopt its own bylaws consistent with its constitution and with the constitution and bylaws of the American River Management Society (and as reconstituted as RMS).

Section 3: Chapter Meetings
The Canadian River Management Society and CRMS Provincial and Territorial Directors may organize meetings as a part of and in association with the American River Management Society (RMS) meetings, at other times as determined by the Officers or Directors of the Canadian River Management Society, and the American River Management Society ( reconstituted as RMS).

Section 4: Finances
The Canadian River Management Society will make its own arrangements for the raising of the necessary funds for the proper conduct of its own operations so long as such fundraising actions do not imply any special considerations to an outside interest group. Such fundraising swill be approved by the Canadian River Management Society President and Board of Directors. The President of the Canadian River Management Society. or his/her representative shall render to the American River Management Society (RMS) an annual report. The report shall briefly describe the activities of the Canadian River Management Society during the previous year, and include a summary of its financial status.

Article VIIII: Amendment of Bylaws
The Canadian River Management Society Bylaws must be ratified by the Executive Committee of the Canadian River Management Society. Amendments may be made to the Bylaws by a majority of the Executive Committee. Such amendments should be consistent with the constitutions of both the Canadian River Management Society and the American River Management Society (as reconstituted as River Management Society.

Similarly, the Canadian River Management Society and the American River Management Society may adopt specific bylaws to assist in the policy development and operational capabilities of the CRMS and ARMS (RMS), in consultation with each organization, none of which should or should appear to be, in conflict with the policies and bylaws of ARMS (RMS) or CRMS, nor lead to or have the potential of leading to, any jeopardization of the “charitable” or “not for profit” status of the CRMS or ARMS (RMS), respectively.

Such being the case, any such action which might have, or might be perceived to have, a detrimental effect on either the Canadian River Management Society, or the American River Management Society (reconstituted as the River Management Society) could lead to a decision by the CRMS or ARMS (or RMS) or by the Executive Committees of either Society, to sever relations with the other.

Effective Date:

The effective date for these bylaws shall be December 1, 1995

Signatures:

Name:      Michael Greco                 Signature: Original signed on
Office:     President                         Date: November 27, 1995

Name:      Fred McGarry                  Signature: Original signed on
Office:     Vice-President                 Date: November 28, 1995

Name:      Lynn Noel                        Signature: Original signed on
Office:     Vice-President                 Date: November 27, 1995

Name:      Edward Bebee                 Signature: Original signed on
Office:     Secretary-Treasurer        Date: November 27, 1995

 

BYLAWS of the ALASKA CHAPTER OF RMS

Article I: Membership

Section 1: Eligibility
Any individual who is a member in good standing of THE RIVER MANAGEMENT SOCIETY (from now on to be represented in this document by the initials RMS), and who resides within the State of Alaska will be considered a member of the Alaska Chapter. All members in the professional category will be granted the rights and privileges, including but not necessarily limited to voting, printed materials, service on chapter committees, and nomination and election to any office as provided by these bylaws.

Individuals ineligible to be regular voting members will become non-voting associate members. Associate members of the chapter will be entitled to chapter periodicals and may attend meetings and workshops sponsored by the chapter.

Organizational members will be entitled to any chapter periodicals and may attend meetings and workshops sponsored by the chapter.

Individuals in the student category of RMS membership will be entitled to all chapter periodicals and may attend meetings and workshops sponsored by the chapter.

Section 2: Resignations and Terminations
Resignation from membership in RMS will automatically result in termination from membership in the chapter. Resignation from membership in RMS will be dealt with by the RMS Program Director, who will in turn notify the chapter officers.

Section 3: Suspensions
Any suspensions from RMS will concurrently result in suspension from the subsequent chapter.

Article II - Management of the Chapter

Section 1: Administrative Structure
The elected Officers of the Chapter will be a President, Vice-President, Secretary, and Treasurer. Selection of officers is to be approved by the National Board of Directors. No salary will be paid to the officers. The chapter president will serve as a member of the National RMS Board of Directors.
Officers will hold office for a period of three years, preferably under staggered terms. All officers will hold office until their respective successors are elected. Terms are limited to two full successive terms for each office.

Section 2: Election of Officers
All officers will be elected by the general membership from a list of candidates forwarded by nominations from chapter members. All professional category members from the chapter may vote in chapter elections.

Section 3: Elections
Elections will be called annually by the chapter president based on staggered terms. Chapter officers will administer the election with the help of the (national) Program Director. Ballots will be done by electronic means, with hard paper ballots available as needed, and sent to each member of voting status.

Section 4: Vacancies of Office
Any vacancy occurring in the chapter officers will be filled by presidential appointment from a list of candidates submitted by the general membership. Should the position of President be vacant during a term, names will be submitted to the National RMS Board of Directors for appointment until such time as elections are conducted. The terms of any appointment will be held to the original holders term limit.

Section 5: Expenses of Chapter Officers
The chapter officers may be reimbursed from the funds of the chapter for traveling expenses incurred for the purpose of attending meetings with the approval of the chapter president.

Article III - Powers and Duties of the Chapter Officers

Section 1: President
The President will preside at all chapter meetings and will represent the interests of chapter members. The President will provide direction to other chapter officers.
The President is responsible for coordinating two chapter events. The President will submit quarterly updates for the RMS national newsletter, organize conference calls with chapter officers and appropriate National officers, and will participate in quarterly conference calls with the RMS Board of Directors. The President will attend the annual RMS Board of Directors meeting or appoint a replacement.

Section 2: Vice-President
The Vice-President will be responsible for welcoming new members and sending them a copy of Chapter membership list. The Vice-President will send out two mailings annually that promote chapter issues. The Vice-President will represent the President in his/her absence.
The Vice-President will organize chapter elections or the process for selection of chapter officers as needed by the chapter.

Section 3: Secretary
The Secretary will be responsible for maintaining current and past two years membership lists including email and phone numbers. The Secretary will be responsible for maintaining lists of river outfitters, commercial guides, private boating groups, and other related groups as deemed necessary by a majority of the chapter officers. The Secretary will track chapter displays and events, and will assist the President with mailings. The Secretary will manage seasonal training opportunities or job shares within the chapters. The Secretary is responsible for taking and distributing notes of all meetings or finding a substitute when not available.

Section 4: Treasurer
The Treasurer will be responsible for maintaining accounts and paying any of the chapter bills from chapter funds. The Treasurer will seek funding sources and manage fundraising efforts with help from chapter officers and general membership. The Treasurer will assist the President with organizing events and developing professional purchases.

Section 5: Executions of Instruments
Agreements, conveyances, transfers, obligations, certificates, and other instruments and documents may be executed and delivered or accepted on behalf of the chapter by the President, providing that all expenditures involving monies or obligations over $1,000 (one thousand dollars) must first be submitted to and approved by the Alaska Chapter officers.

Article IV - Chapter Officer Proceedings

Section 1: Meetings
Chapter officers shall meet at least twice a year through a variety of methods. Conference calls and annual float trips will serve as methods of meetings.

Section 2: Decisions
A simple majority of the voting officers shall comprise a quorum. No proxy votes are allowed.

Article V - Committees

Section 1: Structure
The President will appoint standing committees with the concurrence of the other officers. Committees may be set in place from time to time as necessary. All such committees will be advisory and report to and act under the direction of the President. Members of such committees can be reimbursed for any travel expenses incurred while attending regular committee meetings.

Section 2 - Duties
The chapter officers as appointed will determine duties of each standing committee and other special committees. The committees as needed will make reports to the officers.

Article VI - Finances

Section 1: Fiscal Year
The fiscal year of the chapter will coincide with the calendar year.

Article VII - Amendment of Bylaws
The chapter officers must ratify the bylaws. Amendments may be made to the bylaws by a simple majority vote of the Alaska Chapter members. Any amendments must be consistent with the constitution of RMS.

 

BYLAWS of the PACIFIC CHAPTER RIVER MANAGEMENT SOCIETY

It is the purpose of the Pacific Chapter of the River Management Society to uphold and fulfill the constitution of the River Management Society through all of its activities.

Article I: Membership

Section 1: Eligibility
Any individual who is a member in good standing* of THE RIVER MANAGEMENT SOCIETY (RMS) and who resides in the geographical areas of California, Nevada, and Hawaii will be considered a member of the Pacific Chapter.

Section 2: Member Categories and Benefits
All members who are in the professional category of RMS membership will be granted the rights and privileges, including, but not necessarily limited to: the Quarterly Newsletter, Membership Directory, Members-only Internet List-serve, Chapter Workshops and Events, Scholarship Program for Member Development, Member Discounts, Voting Privileges, and the Right to Hold Office. Individuals ineligible to be regular voting members will become non-voting associate members. Associate members of the Pacific Chapter will be entitled to: the Quarterly Newsletter, Membership Directory, Members-only Internet List-serve, Chapter Workshops and Events, and Symposium Discounts. Organizational members of RMS will be entitled to: the Quarterly Newsletter, Membership Directory, Members-only Internet List-serve, Chapter Meetings and Events, and Symposium Discounts (for two). The student category of RMS membership will be entitled to: the Quarterly Newsletter, Membership Directory, Members-only Internet List serve, Symposium Discounts, Chapter Meetings and events. The Lifetime members of RMS will be entitled to: All benefits of Professional members.

Section 3: Resignations and Terminations
Resignations and Terminations Resignation from membership in RMS will automatically result in termination from membership in the Pacific Chapter. Resignations will be processed by the RMS Program Director who will notify the Chapter President.

Section 4: Suspensions*
Any suspension from RMS will concurrently result in suspension from the subsequent Chapter.

* For a definition of “good standing” or “suspension,” see the National Bylaws, Article 1, Section 4, Suspensions.

Article II - Management of the Chapter

Section 1: Administrative Structure
Section 1 – Administrative Structure The elected officers of the Chapter will be a President, Vice-President, Secretary, and a Treasurer and will be current members of the Pacific Chapter. All officers are voting officers. No salary will be paid to the officers. Officers will hold office for three calendar years starting the January 1 following elections. All officers will hold office until their respective successors are elected. The Chapter President will serve as a member of the National RMS Board of Directors.

Section 2: Election of Officers
The Chapter President will call for an election when officer terms are nearing completion and will call for a nomination of candidates. Nominations may be made only by Pacific Chapter members. Officers will be elected by the general membership of the Chapter. Only Professional and Lifetime category members (Article I, Section 2) from the Chapter may vote in Chapter elections.

Section 3: Elections
The current officers will administer elections with the help of the Program Director. Ballots will be sent to each voting member by a general mailing or may occur using electronic mailing. Elections may be held to ratify bylaws, select officers, or conduct other Chapter business.

Section 4: Vacancies of Office
Should the position of President be vacant during a term, the Vice President will fill in as President until such time that elections are conducted. Other vacant Chapter offices will be filled by the appointment of an interested Pacific Chapter member based on a simple majority vote of the Chapter officers. The terms of any vacated office will be held to the original holders term limit. Emergency elections may be called if deemed necessary by the remaining officers when several vacancies exist.

Section 5: Expenses of Chapter Officers
The Chapter officers may be reimbursed from the funds of the Pacific Chapter for traveling expenses incurred for the purpose of attending meetings by the simple majority approval of the Chapter officers.

Article III - Authority and Duties of the Chapter Officers

Section 1: President
The President will preside at all the meetings of the Chapter and will represent the interests of the Chapter members. The President will provide direction to other Chapter officers.

Chapter responsibilities: The President is responsible for overall communication with Chapter members, contacting new members; coordinating two (2) Chapter events (with assistance from other officers and/or Chapter members); representing the Society at regional events; appointing or electing State Stewards or sub-chapter representatives (optional); submitting quarterly Chapter updates for the RMS newsletter; and organizing quarterly conference calls with Chapter officers and inviting the national President and Vice President.

Society responsibilities: The President is responsible at the National Society level for attending National Society events; serving on the scholarship committee; participating in conference calls with the National Board; attending Board meetings (or finding a replacement) and providing a written report of Chapter activities to the National Board at its annual meeting.

Section 2: Vice President
Chapter responsibilities: If not accomplished through other avenues, the Vice President, with assistance from fellow officers, will write Chapter news and activities updates for Chapter members twice during a calendar year. The Vice President will promote Chapter/regional issues for inclusion in the biennial symposium and for other purposes; actively pursue articles of interest and coordinate with the Program Director when the Chapter is the focus of the newsletter. The Vice President will organize Chapter elections or a process for selection of officers. The Vice President will assist the President in planning and coordinating Chapter activities as requested.

Society responsibilities: The Vice President will serve as a member of one national committee or will recruit a Chapter member to do so.

Section 3: Elections
Chapter responsibilities: The Secretary will be responsible for maintaining current membership lists, (including email and phone numbers) and adding new members to the list. The Secretary will record and compile minutes from officer and Chapter meetings and conduct timely mailing of minutes to the Chapter membership. As requested by Chapter officers, the Secretary will also conduct mailings of Chapter news, activity updates, etc. The Secretary will assist the Vice President in actively pursuing articles of interest and coordinating with the Program Director when the Pacific Chapter is the focus of the RMS newsletter. The Secretary will be responsible for contacting Pacific Chapter members with expiring memberships and encourage them to renew. The Secretary will assist the President in planning and coordinating Chapter activities as requested.

Society responsibilities: The Secretary will serve on the national RMS Membership Committee or will recruit a Chapter member to do so. The Secretary will forward articles and documents of special interest to the National Secretary for incorporation into the Society’s historical records.

Section 4: Treasurer
Chapter responsibilities: The Treasurer is responsible for maintaining accounts and paying any of the Pacific Chapters bills. The treasurer will keep records documenting the approval or rejection of fund expenditures, and acceptance or rejection of funds due to or donated to the Chapter. (See Article VI) Upon adoption of a Chapter budget the treasurer will manage that budget. The Treasurer will help to seek funding sources and manage fundraising efforts. At least quarterly, the Treasurer will submit for Chapter Board review and approval, a listing of payments, disbursements and transfers of funds. The Treasurer will assist the President in planning and coordinating Pacific Chapter activities as requested.

Society responsibilities: The Treasurer will serve on one national committee or will recruit a Pacific Chapter member to do so. The treasurer will provide an annual financial report to the RMS treasurer to meet IRS tax obligations.

Section 5: Execution of Instruments
Agreements, conveyances, transfers, obligations, certificates, and other instruments and documents may be executed and delivered or accepted on behalf of the Pacific Chapter by the President or his or her representative, upon approval by a simple majority of the Pacific Chapter officers.

Article IV - Chapter Officer Proceedings

Section 1: Meetings
The Pacific Chapter officers shall meet at least twice a year through a variety of methods. Conference calls and annual events may serve as meeting methods for the officers.

Section 2: Decisions
A simple majority of the Pacific Chapter officers shall comprise a quorum. The Chapter President, if unable to attend a National Board meeting, may appoint another officer of the Chapter to represent the Chapter’s interests. That representative shall have full voting rights for that meeting. No proxy votes are allowed.

Article V - Committees

Section 1: Structure
The President may appoint standing committees with the concurrence of the other officers as necessary. All committees will be advisory in character and will report to and act under the direction of the President. Members of committees can be reimbursed for any travel expenses incurred while attending regular committee meetings upon prior approval by a simple majority of the Chapter officers.

Section 2 - Duties
The Pacific Chapter officers will determine the responsibilities of each committee. Each committee as requested will make reports.

Article VI - Finances

Section 1: Fiscal Year
Fiscal Year The fiscal year of the Pacific Chapter will coincide with the calendar year.

Section 2: Financial Management
Pacific Chapter funds will be used in support of Chapter activities, including, but not limited to: Chapter workshops, mailings, official travel, Chapter scholarships, and logistical support for Chapter events.

Expenditure of funds will occur upon approval by a simple majority vote of Chapter officers. The Treasurer will dispense funds after this approval process has occurred and will keep a record of such approvals or rejections.

Acceptance or rejection of funds due to or donated to the Pacific Chapter, from any source, will occur upon approval or rejection by a simple majority vote of Chapter officers. The Treasurer will keep a record of such approvals or rejections. Acceptance or rejection of funds will be in compliance with the Society Planned Giving Program.

Article VII - Amendment of Bylaws
The bylaws must be ratified by a simple majority vote of the Chapter Officers and its members. Minor Amendments may be made to the bylaws by a voting majority of the officers. Any amendments must be consistent with the constitution of RMS.

Adopted by majority vote of Pacific Chapter members: March 30, 2007

BYLAWS of the NORTHWEST CHAPTER OF RMS

It is the purpose of the Northwest Chapter of the River Management Society to uphold and fulfill the constitution of the River Management Society through all its' activities.

 

Article I - Membership

Section 1 - Eligibility

Any individual who is a member in good standing of THE RIVER MANAGEMENT SOCIETY (RMS) and who resides in the geographical areas of Oregon, Washington, Idaho, Montana and Wyoming will be considered a member of the Northwest Chapter.

Section 2 - Membership Categories and Benefits

All members who are in the professional category will be granted the rights and privileges, including, but not necessarily limited to: the Quarterly Newsletter, Membership Directory, Members-only Internet List serve, Chapter Workshops and Float Trips, Member Discounts, Voting Privileges and the Right to Hold Office.

Individuals ineligible to be regular voting members will become non-voting associate members. Associate members of the chapter will be entitled to: the Quarterly Newsletter, Membership Directory, Members only Internet List serve, Chapter Workshops and Float Trips, and Symposium Discounts.

Organizational members will be entitled to: the Quarterly Newsletter, Membership Directory, Members-only Internet List serve, Chapter Meetings and Float Trips, and Symposium Discounts (for two).

The student category of RMS membership will be entitled to: the Quarterly Newsletter, Membership Directory, Members-only Internet List serve, Symposium Discounts, Chapter Meetings and Float Trips.

The Lifetime members will be entitled to: All benefits of Professional member.

Section 3 - Resignations and Terminations

Resignation from membership in RMS will automatically result in termination from membership in the chapter. Resignations will be processed by the RMS Program Director who will notify the Chapter President.

Section 4 - Suspensions

Any suspension from RMS will concurrently result in suspension from the subsequent chapter.

Article II - Management of the Chapter

Section 1 - Administrative Structure

The elected officers of the Chapter will be a President, Vice-President, Secretary and a Treasurer and will be members of the Northwest chapter. All officers are voting officers. No salary will be paid to the officers.

Officers will hold office for three calendar years starting the January 1 following elections. All officers will hold office until their respective successors are elected.

The chapter president will serve as a member of the National RMS Board of Directors.

Section 2 - Election of Officers

The Chapter President will call for an election when officer terms are nearing completion and will call for a nomination of candidates. Nominations may be made only by chapter members. Officers will be elected by the general membership of the chapter. Only Professional and lifetime category members (Article I, Section 2) from the chapter may vote in chapter elections.

Section 3 - Elections

The current officers will administer elections with the help of the Program Director. Ballots will be sent to each voting member by a general mailing or may occur using electronic mailing. Elections may be held to ratify bylaws, select officers, or conduct other chapter business.

Section 4 - Vacancies of Office

Should the position of President be vacant during a term, the Vice President will fill in as president until such time that elections are conducted. Other vacant Chapter offices will be filled by the appointment of an interested NW chapter member based on a simple majority vote of the chapter officers. The terms of any vacated office will be held to the original holders term limit. Emergency elections may be called if deemed necessary by the remaining officers when several vacancies exist.

Section 5 - Expenses of Chapter Officers

The Chapter officers may be reimbursed from the funds of the chapter for traveling expenses incurred for the purpose of attending meetings by the simple majority approval of the chapter officers.

Article III - Authority and Duties of the Chapter Officers

Section 1 - President

The President will preside at all the meetings of the Chapter and will represent the interests of the Chapter members. The President will provide direction to other Chapter officers.

Chapter responsibilities: The President's responsible for overall communication with chapter members, contacting new members; coordinating two (2) Chapter events (with assistance from other officers and/or chapter members); representing the Society at regional events; appointing or electing State Stewards or sub-chapter representatives (optional); submitting quarterly Chapter updates for the Society newsletter; and organizing quarterly conference calls with Chapter officers and inviting the national President and Vice President.

Society responsibilities: The President is responsible at the National Society level for attending national Society events; serving on the scholarship committee; participating in conference calls with the Board; attending Board meetings (or finding a replacement) and providing a written report of Chapter activities to the Board at its annual meeting.

Section 2 - Vice President

Chapter responsibilities: The Vice President will be responsible for contacting chapter members with expiring memberships and encourage them to renew. If not accomplished through other avenues, the Vice President, with assistance from fellow officers, will write chapter news and activities updates for chapter members twice during a calendar year. The Vice President will promote chapter/regional issues for inclusion in the biennial symposium and for other purposes; actively pursue articles of interest and coordinate with the Program Director when the Chapter is the focus of the newsletter. The Vice President will organize Chapter elections or a process for selection of officers. The Vice President will assist the President in planning and coordinating chapter activities as requested.

Society responsibilities: The Vice President will serve as a member of one national committee or will recruit a chapter member to do so.

Section 3 - Secretary

Chapter responsibilities: The Secretary will be responsible for maintaining current membership lists, (including email and phone numbers) and adding new members to the list. The Secretary will record and compile minutes from officer and chapter meetings and conduct timely mailing of minutes to the chapter membership. As requested by chapter officers, the secretary will also conduct mailings of chapter news, activity updates, etc. The Secretary will assist the Vice President in actively pursuing articles of interest and coordinating with the Program Director when the Chapter is the focus of the newsletter. The Secretary will track any chapter displays and events for the Society’s national display and keep records of events the Chapter is involved in. The Secretary will manage seasonal training opportunities or job shares within the chapter and notify chapter members of these opportunities. The Secretary will assist the President in planning and coordinating chapter activities as requested.

Society responsibilities: The Secretary will serve on the national RMS Membership Committee or will recruit a chapter member to do so. The Secretary will forward articles and documents of special interest to the National Secretary for incorporation into the Society’s historical records. 

Section 4 - Treasurer

Chapter responsibilities: The Treasurer is responsible for maintaining accounts and paying any of the Chapters bills. The treasurer will keep records documenting the approval or rejection of fund expenditures, and acceptance or rejection of funds due to or donated to the chapter. (See Article VI) Upon adoption of a Chapter budget the treasurer will manage that budget. The Treasurer will help to seek funding sources and manage fundraising efforts. At least quarterly, the Treasurer will submit for Chapter Board review and approval, a listing of payments, disbursements and transfers of funds. The Treasurer will assist the President in planning and coordinating chapter activities as requested.

Society responsibilities: The Treasurer will serve on one national committee or will recruit a chapter member to do so. The treasurer will provide an annual financial report to the RMS treasurer to meet IRS tax obligations.

Section 5 - Execution of Instruments

Agreements, conveyances, transfers, obligations, certificates, and other instruments and documents may be executed and delivered or accepted on behalf of the chapter by the President or his or her representative, upon approval by a simple majority of the chapter officers.

Article IV - Chapter Officer Proceedings

Section 1 - Meetings

The Chapter officers shall meet at least twice a year through a variety of methods. Conference calls and annual float trips may serve as meeting methods for the officers.

Section 2 - Decisions

A simple majority of the chapter officers shall comprise a quorum. The Chapter President, if unable to attend a meeting, may appoint another officer of the Chapter to represent the Chapter’s interests. That representative shall have full voting rights for that meeting. No proxy votes are allowed.

Article V - Committees

Section 1 - Structure

The President may appoint standing committees with the concurrence of the other officers as necessary. All committees will be advisory in character and will report to and act under the direction of the President. Members of committees can be reimbursed for any travel expenses incurred while attending regular committee meetings upon prior approval by a simple majority of the chapter officers.

Section 2 - Duties

The chapter officers will determine the responsibilities of each committee. Each committee as requested will make reports.

Article VI - Finances

Section 1 - Fiscal Year

The fiscal year of the Chapter will coincide with the calendar year.

Section 2 - Financial Management

Chapter funds will be used in support of chapter activities, including, but not limited to: chapter workshops, mailings, official travel, chapter scholarships, and float trip logistical support.

Expenditure of funds will occur upon approval by a simple majority vote of chapter officers. The Treasurer will dispense funds after this approval process has occurred and will keep a record of such approvals or rejections.

Acceptance or rejection of funds due to or donated to the chapter, from any source, will occur upon approval or rejection by a simple majority vote of chapter officers. The Treasurer will keep a record of such approvals or rejections. Acceptance or rejection of funds will be in compliance with the Society Planned Giving Program.

Article VII - Amendment of Bylaws

The bylaws must be ratified by a simple majority vote of the Chapter Officers and its’ members. Minor Amendments may be made to the bylaws by a voting majority of the officers. Any amendments must be consistent with the constitution of RMS.

Adopted July 9, 2003
Amended November 23, 2005

 

BYLAWS of the SOUTHWEST CHAPTER OF RMS

Article I: Membership

Section 1 - Eligibility

Any individual who is a member in good standing of RMS (River Management Society) and residing in the states of Arizona, Colorado, New Mexico, Oklahoma, Texas, and Utah are members of the Southwest Chapter. All professional or lifetime RMS members and the designated representative of an organizational member will be granted full rights and privileges, including but not necessarily limited to: voting, printed materials, service on chapter committees, nomination and election to any office as provided in these bylaws, and full participation in all Chapter activities.

Associate and student RMS members are associate members of the Southwest Chapter. Associate members of the chapter entitled to all the benefits of membership, except they may not vote in Chapter elections nor hold an elected chapter office.

Section 2 - Resignations and Terminations

Resignation from membership in RMS will automatically result in termination from membership in the chapter.

Section 3 - Suspensions

Any suspension from RMS will concurrently result in suspension from the subsequent chapter.

Article II: Management of the Chapter

Section 1 - Administrative Structure

The elected officers of the Chapter will be a President, Vice-President, Secretary and a Treasurer. Selection of officers is to be approved by the National Board of Directors. No salary will be paid to the officers.

Officers will hold office for a period of three years, preferably under staggered terms. All officers will hold office until their respective successors are elected.

Section 2 - Election of Officers

All officers will be elected by the general membership from a list of candidates forwarded by nominations from chapter members. All professional category members from the chapter may vote in chapter elections.

Section 3 - Elections

Elections will be called for every three years by the chapter president. The elected officers will administer the election with the help of the Program Director. Ballots will be printed and sent by a general mailing to each member of voting status.

Section 4 - Staggered Election Terms

Beginning with the election to be held in the Fall of 2004, every effort will be made to adhere to the following election timetable. Unexpected vacancies will be filled according to Section II.5, with the intent for appointees to fulfill the reminder of the vacant officers’ term. The chapter President may adjust this schedule to compensate for extenuating and special circumstances in the best interest of continuity and conducting chapter business.

Fall 2004: Elect Chapter Vice President & Chapter Treasurer; 3-year terms begin January 2005, expire December 31, 2007.

Fall 2005: Elect Chapter President & Chapter Secretary; 3-year terms begin January 2006, expire December 31, 2008.

Fall 2007: Chapter Vice President & Chapter Treasurer election cycle continues.

Fall 2008: Chapter President & Chapter Secretary election cycle continues

Section 5 - Vacancies of Office

Any vacancy occurring in the Chapter officers will be filled by presidential appointment from a list of candidates submitted by the general membership. Should the position of President be vacant during a term, names will be submitted to the National RMS board for appointment until such time as elections are conducted. The terms of any appointment will be held to the original holder’s term limit.

Section 6 - Expenses of Chapter Officers

The Chapter officers may be reimbursed from the funds of the chapter for traveling expenses incurred for the purpose of attending meetings with the approval of the Chapter President.

Article III: Powers and Duties of the Chapter Officers

Section 1 - President

The President is responsible for coordinating two Chapter events; representing the Society at regional events; attending national Society events; appointing or electing State Stewards; submitting quarterly Chapter updates for the Society newsletter, actively pursuing articles of interest and coordinating with Program Director when Chapter is the RMS newsletter focus; organizing quarterly conference calls with Chapter officers and inviting the national President and Vice President; participating in quarterly conference calls with the Board; and attending Board meetings.

Section 2 - Vice President

The Vice President is responsible for contacting new members and sending each a copy of the Chapter membership list which is maintained by the Chapter Secretary; promoting Chapter/regional issues for inclusion in the biennial symposium; and organizing Chapter elections or a process for selection of officers. Unless otherwise determined, should the President be unable to attend a meeting, the Vice President shall attend in the President’s place.

Section 3 - Secretary

The Secretary is responsible for maintaining current and past membership lists, including e-mail and telephone numbers; maintaining mail lists of river outfitters, river guides, private boating groups, river/watershed associations, other river-related conservation groups, and regional river users such as utilities and water districts; developing, maintaining and tracking Chapter displays and events for the Society’s national display; assisting the Chapter Vice President with annual mailings; and developing and coordinating job-share and seasonal training opportunities; forwards articles and documents of special interest to the National Secretary for incorporation in RMS historical records.

Section 4 - Treasurer

The Treasurer is responsible for maintaining accounts and paying bills; seeking funding sources; managing fund raising efforts; assisting the Chapter President with organizing events; and developing pro deals. The Treasurer will make payments and disbursements as directed by the approved budget or upon direction of the Chapter President. At least quarterly, the Treasurer will submit for Chapter Board review and approval, a listing of payments, disbursements and transfers of funds. At least yearly, provide a financial report to the Chapter membership through the RMS Newsletter. Provide the National Treasurer with an annual accounting of the Chapter’s finances.

Section 5 - Execution of Instruments

Agreements, conveyances, transfers, obligations, certificates, and other instruments and documents may be executed and delivered or accepted on behalf of the chapter by the President or his or her representative, provided that all expenditures involving monies or obligations over $1000.00 or more must first be submitted to the entire group of chapter officers for approval.

Article IV: Chapter Officer Proceedings

Section 1 - Meetings

The Chapter officers shall meet at least twice a year through a variety of methods. Conference calls and annual float trips will serve as methods of meetings for officers.

Section 2 - Decisions

A simple majority of the voting officers shall comprise a quorum. The Chapter President, if unable to attend a meeting, may appoint another officer of that Chapter to represent the Chapter’s interests. That representative shall have full voting rights for that meeting. No proxy votes are allowed.

Article V: Committees

Section 1 - Structure

The President will appoint standing committees with the concurrence of the other officers. Committees may be set in place from time to time as necessary. All such committees will advisory in character and will report to and act under the direction of the President. Members of such committees can be reimbursed for any travel expenses incurred while attending regular committee meetings.

Section 2 - Duties

Duties of each standing committee and other special committees will be determined by the Chapter Officers as appointed. Reports will be made to officers by the committees as needed.

Article VI: Finances

Section 1 - Fiscal Year

The fiscal year of the Chapter will coincide with the calendar year.

Article VII: Amendment of Bylaws

The bylaws must be ratified by the Chapter Officers. Amendments may be made to the bylaws by a voting majority of the officers. Any amendments must be consistent with the constitution of RMS.

 

BYLAWS of the MIDWEST CHAPTER OF RMS
Adopted September 25, 2003

Article I: Membership

Section 1 - Eligibility: Any individual who is a member in good standing of THE RIVER MANAGEMENT SOCIETY, (from now on to be represented in this document by the initials RMS) and who resides in the geographical areas of North Dakota, South Dakota, Nebraska, Kansas, Minnesota, Iowa, Missouri, Wisconsin, Illinois, Michigan, Indiana, Ohio will be considered a member of the Midwest Chapter. All members will be granted the rights and privileges, including but not necessarily limited to voting, printed materials service on Chapter committees, and nomination and election to any office as provided in these bylaws.

All members are encouraged to become professional members to fully support the mission of the society. Other types of memberships include associate members, organizational members and student members.

Section 2 - Resignations and Terminations: Resignation from membership in RMS will automatically result in termination from membership in the chapter. Resignation from membership in RMS will be dealt with by the RMS Program Director who will in turn notify the Chapter officers.

Section 3 - Suspensions: Any suspension from RMS will concurrently result in suspensions from the subsequent Chapter.

Article II: Management of the Chapter

Section 1 - Administrative Structure: The elected officers of the Chapter will be a President, Vice-President, Secretary and a Treasurer. Selection of officers is to be approved by the National Board of Directors. No salary will be paid to the officers.

Officers will hold office for a period of three years, preferably under staggered terms (see Section 4). All officers will hold office until their respective successors are elected.

The Chapter President will serve as a member of the National RMS Board of Directors.

Section 2 - Election of Officers: All officers will be elected by the general membership from a list of candidates forwarded by nominations from Chapter members. All professional category members from the Chapter may vote in Chapter elections.

Section 3 - Elections: Elections will be called for every three years by the Chapter President. The elected officers will administer the election with the help of the Program Director. Ballots will be printed and sent by a general mailing to each member of voting status.

Section 4 - Staggered Election Terms: Beginning with the election to be held in the Fall of 2004, every effort will be made to adhere to the following election timetable. Unexpected vacancies will be filled according to Section 11.5, with the intent for appointees to fulfill the remainder of the vacant officers’ term. The Chapter President may adjust this schedule to compensate for extenuating and special circumstances in the best interest of continuity and conducting chapter business.

Fall 2004: Elect Chapter Secretary & Chapter Treasurer; 3-year terms begin January 2005, expire December 31, 2007.

Fall 2005: Elect Chapter President & Chapter Vice President; 3-year terms begin January 2006, expire December 31, 2008.

Fall 2007: Chapter Secretary & Chapter Treasurer election cycle continues.

Fall 2008: Chapter President & Vice President election cycle continues.

Section 5 - Vacancies of Office: Any vacancy occurring in the Chapter officers will be filled by presidential appointment from a list of candidates submitted by the general membership. Should the position of President be vacant during a term, names will be submitted to the National RMS board for appointment until such time as elections are conducted. The terms of any appointment will be held to the original holders term limit.

Section 6 - Expenses of Chapter Officers: The Chapter officers may b e reimbursed from the funds of the Chapter for traveling expenses incurred for the purpose of attending meetings with the approval of the Chapter President.

Article III: Powers and Duties of the Chapter Officers

Section 1 - President: The President will preside at all the meetings of the Chapter and will represent the interests of the Chapter members. The President will provide direction to other officers in the Chapter.

The President is responsible for coordination one Chapter event per year. They will also appoint state stewards or sub-chapter officers as needed to further organize Chapter efforts, encourage local events and to promote the organization. The President will submit quarterly updates for RMS newsletter, organize conference call with Chapter officers and appropriate National officers and participate in quarterly conference call with the RMS Board of Directors. The President will attend the annual RMS Board of Directors meeting or appoint a replacement.

Section 2 - Vice President: The Vice President is responsible for coordination one chapter event per year. The Vice President is responsible for new member outreach and recruitment efforts and will actively contact new members and send copies of the Chapter membership list and bylaws. The Vice President will send out two mailings annually and help organize and promote Chapter issues. The Vice President will represent the Chapter at board meetings, conference calls and other functions in the absence of the President.

The Vice President will organize Chapter elections or the process for selection of Chapter officers as needed by the Chapter.

Section 3 - Secretary: The Chapter Secretary is responsible for maintaining current and past membership lists including email and phone numbers. They maintain contact information for current and previous Chapter officers and committees, river outfitters, commercial guides, private boating groups and any other related groups as necessary. The Secretary is also responsible for maintaining and distributing minutes of conference calls and Chapter meetings and documenting decisions. The Secretary will track any Chapter displays, events and will assist Chapter officers with any mailings. Seasonal training opportunities or job shares within the chapters will be maintained and managed by the Secretary.

Section 4 - Treasurer: The Treasurer is responsible for maintaining accounts, paying all of the Chapters’ bills and providing accurate semi-annual income and expense summaries to the Chapter President and other officers. The Treasurer will help to seek funding sources, apply for grants and manage fundraising efforts. The Treasurer is responsible for coordinating and organizing Chapter fundraising efforts as part of the Society’s bi-annual Symposium. The Treasurer will also assist the President with organizing events and developing pro deals.

Section 5 - Execution of Instruments: Agreements, conveyances, transfers, obligations, certificates, and other instruments and documents may be executed and delivered or accepted on behalf of the Chapter by the President or his or her representative, provided that all expenditures involving monies or obligations over $1,000.00 or more must first be submitted to he entire group of Chapter officers for approval.

Article IV: Chapter Officer Proceedings

Section 1 - Meetings: The Chapter officers shall meet at least twice a year through a variety of methods. Conference calls and annual float trips will serve as methods of meetings for officers.

Section 2 - Decisions: A simple majority of the voting officers shall comprise a quorum. The Chapter President, if unable to attend a meeting, may appoint another officer of that Chapter to represent the Chapter’s interests. That representative shall have full voting rights for that meeting. No proxy votes are allowed.

Article V: Committees

Section 1 - Structure: The President will appoint standing committees with the concurrence of the other officers. Committees may be set in place from time to time as necessary. All such committees will be advisory in character and will report to and act under the direction of the President. Members of such committees can be reimbursed for any travel expenses incurred while attending regular committee meetings.

Section 2 - Duties: Duties of each standing committee and other special committees will be determined by the Chapter Officers as appointed. Reports will be made to officers by the committees as needed.

Article VI: Finances

Section 1 - Fiscal Year: The fiscal year of the Chapter will coincide with the calendar year.

Article VII: Amendment of Bylaws

The bylaws must be ratified by the Chapter Officers. Amendments may be made to the bylaws by a voting majority of the officers. Any amendments must be consistent with the constitution of RMS.

 

BYLAWS of the NORTHEAST CHAPTER OF RMS
Adopted July 1, 2005

It is the purpose of the Northeast Chapter of the River Management Society to uphold and fulfill the constitution of the River Management Society through all its’ activities.

Article I: Membership

Section 1 - Eligibility

Any individual who is a member in good standing of THE RIVER MANAGEMENT SOCIETY (RMS) and who resides or works in the geographical areas of Connecticut, Delaware, District of Columbia, Maine, Maryland, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, or Vermont will be considered a member of the Northeast Chapter of the River Management Society. Members who reside in one RMS region and work in another shall choose which chapter they will affiliate with. No RMS member shall be considered a member of more than one chapter.

Section 2 - Member Categories and Benefits

All members who are in the professional and lifetime category will be granted the rights and privileges, including, but not necessarily limited to: the Quarterly Newsletter, Membership Directory, Members-only Internet List serve, Chapter Workshops and Float Trips, Member Discounts, Professional Scholarship Programs, Voting Privileges and the Right to Hold Office.

Individuals ineligible to be regular voting members will become non-voting associate members. Associate members of the chapter will be entitled to: the Quarterly Newsletter, Membership Directory, Members only Internet List serve, Chapter Workshops and Float Trips, and Symposium Discounts.

Organizational members will be entitled to: the Quarterly Newsletter, Membership Directory, Members-only Internet List serve, Chapter Meetings and Float Trips, and Symposium Discounts (for two).

Student members will be entitled to: the Quarterly Newsletter, Membership Directory, Members-only Internet List serve, Symposium Discounts, Chapter Meetings and Float Trips.

The Lifetime members will be entitled to: All benefits of Professional members and a Certificate of Appreciation.

Section 3 - Resignations and Terminations

Resignation from membership in RMS will automatically result in termination from membership in the chapter. Resignations will be processed by the RMS Program Director who will notify the Chapter President.

Section 4 - Suspensions

Any suspension from RMS will concurrently result in suspension from the subsequent chapter.

Article II: Management of the Chapter

Section 1 - Administrative Structure

The elected officers of the Chapter will be a President, Vice-President, Secretary and a Treasurer. All officers are voting officers. No salary will be paid to the officers. All officers shall be members of the Northeast Chapter

Officers will hold office for a period of two years. All officers will hold office until their respective successors are elected.

The chapter president will serve as a member of the National RMS Board of Directors.

Section 2 - Election of Officers

The Chapter President will call for an election when officer terms are nearing completion and will call for a nomination of candidates. Only chapter members may make nominations. Officers will be elected by the general membership of the chapter. Only Professional and Lifetime category members from the chapter may vote in chapter elections.

Elections of officers shall be staggered so not all officers are elected at once. During the years ending in an odd number, the President and Treasurer shall be elected. For years ending in an even number the Vice President and Secretary shall be elected. For the first Chapter election, held in 2005, all four officers shall be elected. For this election only, the Vice President and Secretary shall serve one-year terms. Elections will be held in 2006 for the offices of Vice President and Secretary where their two-year terms will commence. Election of officers will be held in July.

Section 3- Elections

The current officers will administer elections with the help of the RMS Program Director. Ballots will be sent to each voting member by a general mailing or may occur using electronic mailing. Elections may be held to ratify bylaws, select officers, or conduct other chapter business. Members will be provided a minimum 21 days and no more than 30 days in which to cast their vote.

Section 4 - Vacancies of Office

Should the position of President be vacant during a term, the Vice President will fill in as President until such time that elections are conducted. Other vacant Chapter offices will be filled by the appointment of an interested NE chapter member based on a simple majority vote of the chapter officers. The terms of any vacated office will be held to the original holders term limit. Special elections may be called if deemed necessary by the remaining officer(s) when several vacancies exist.

Section 5 - Expenses of Chapter Officers

The Chapter officers may be reimbursed from the funds of the chapter for traveling expenses incurred for the purpose of attending meetings by the simple majority approval of the chapter officers.

Article III: Authority and Duties of the Chapter Officers

Section 1 - President

The President will preside at all the meetings of the Chapter and will represent the interests of the Chapter members. The President will provide direction to other Chapter officers.

Chapter responsibilities: The President is responsible for overall communication with chapter members, contacting new members; representing the Society at regional events; appointing or electing State Stewards or sub-chapter representatives (optional); submitting, with the assistance of the Chapter Secretary, quarterly Chapter updates for the Society newsletter; and organizing quarterly conference calls with Chapter officers and inviting the national President and Vice President.

Agreements, conveyances, transfers, obligations, certificates, and other instruments and documents may be executed and delivered or accepted on behalf of the chapter by the President or his or her representative, upon approval by a simple majority of the chapter officers.

Society responsibilities: The President is responsible at the National Society level for attending national Society events; serving on the scholarship committee; participating in conference calls with the Board of Directors; attending Board meetings (or finding a replacement) and providing a written report of Chapter activities to the Board at its annual meeting.

Section 2 - Vice President

Chapter responsibilities: The Vice President will be responsible for contacting chapter members with expiring memberships and encourage them to renew. If not accomplished through other avenues, the Vice President, with assistance from fellow officers, will write chapter news and activities updates for chapter members twice during a calendar year. The Vice President will promote chapter/regional issues for inclusion in the biennial symposium and for other purposes; actively pursue articles of interest and coordinate with the Program Director when the Chapter is the focus of the newsletter. The Vice President will organize Chapter elections or a process for selection of officers. The Vice President is also responsible for coordinating two (2) Chapter events (with possible assistance from other officers and/or chapter members) per year.

Society responsibilities: The Vice President will serve as a member of one national committee or will recruit a chapter member to do so.

Section 3 - Secretary

Chapter responsibilities: The Secretary will be responsible for maintaining current membership lists, (including email and phone numbers) and adding new members to the list. The Secretary will record and compile minutes from officer and chapter meetings and conduct timely mailing of minutes to the chapter membership. As requested by chapter officers, the secretary will also conduct mailings of chapter news, activity updates, etc. The Secretary will assist the Vice President in actively pursuing articles of interest and coordinating with the Program Director when the Chapter is the focus of the newsletter. The Secretary will track any chapter displays and events for the Society’s national display and keep records of events the Chapter is involved in. The Secretary will manage seasonal training opportunities or job shares within the chapter and notify chapter members of these opportunities. The Secretary will assist the President in planning and coordinating chapter activities as requested.

Society responsibilities: The Secretary will serve on the national RMS Membership Committee or will recruit a chapter member to do so. The Secretary will forward articles and documents of special interest to the National Secretary for incorporation into the Society’s historical records. The Secretary will update all renewal information of members such as address, phone number and e-mail address.

Section 4 - Treasurer

Chapter responsibilities: The Treasurer is responsible for maintaining accounts and paying any of the Chapters bills. The treasurer will keep records documenting the approval or rejection of fund expenditures, and acceptance or rejection of funds due to or donated to the chapter. (See Article VI) Upon adoption of a Chapter budget the treasurer will manage that budget. The Treasurer will help to seek funding sources and manage fundraising efforts. At least quarterly, the Treasurer will submit for Chapter Board review and approval, a listing of payments, disbursements and transfers of funds and will provide an annual financial report to the Chapter membership through the December issue of the Society’s newsletter. The Treasurer will assist the President in planning and coordinating chapter activities as requested.

Society responsibilities: The Treasurer will serve on one national committee or will recruit a chapter member to do so. The treasurer shall report annually to the RMS treasurer regarding status of Chapter funds revenues and expenses and work with the national treasurer to meet all IRS tax obligations.

Article IV: Chapter Officer Proceedings

Section 1 - Meetings

The Chapter officers shall meet at least twice a year through a variety of methods. Conference calls and annual float trips may serve as meeting methods for the officers. Meetings shall occur in a time, manner and place agreed to by all officers.

Section 2 - Decisions

A quorum shall consist of a simple majority of the chapter officers. All votes shall be decided by a majority of the quorum. In the event of a tie vote no change from the status quo will occur. If the Chapter President is unable to attend a meeting, the meeting shall not occur and will be rescheduled.

Section 3 - Notice of Meetings

All Chapter meetings will be notified to the entire chapter membership and non-officers will be encouraged to attend.

Section 4 - Procedure of Meetings

All meetings will be conducted by the President according to Robert’s Rules of Order, or similar method. Each meeting will allow for non-members to speak and contribute.

Section 5 - Executive Session

Chapter officers may call an executive session to discuss matters of a contractual, financial or personnel matter of which public disclosure may place the Chapter in a substantial disadvantage. Executive sessions will be closed from all other members and public and no minutes shall be taken. While in Executive Session, no votes shall be taken; all votes will occur in regular session.

Article V: Committees

Section 1 - Structure

The President may appoint sub-committees of the Chapter with the concurrence of the other officers as necessary. Committees may be ad-hoc, temporary, or permanent standing committees. All committees will be advisory in character and will report to and act under the direction of the President as requested. Members of committees can be reimbursed for any travel expenses incurred while attending regular committee meetings upon prior approval by a simple majority of the chapter officers.

Section 2 - Duties

The chapter officers will determine the responsibilities of each committee. Each committee as requested will make reports.

Article VI: Finances

Section 1 - Fiscal Year

The fiscal year of the Chapter will coincide with the calendar year.

Section 2 - Financial Management

Chapter funds will be used in support of chapter activities, including, but not limited to: chapter workshops, mailings, official travel, chapter scholarships, and float trip logistical support.

Expenditure of funds will occur upon approval by a simple majority vote of chapter officers. The Treasurer will dispense funds after this approval process has occurred and will keep a record of such approvals or rejections.

Acceptance or rejection of funds due to or donated to the chapter, from any source, will occur upon approval or rejection by a simple majority vote of chapter officers. The Treasurer will keep a record of such approvals or rejections. Acceptance or rejection of funds will be in compliance with the Society Planned Giving Program.

Article VII: Amendment of Bylaws

The bylaws must be ratified by a simple majority vote of the Chapter Officers and its’ members. Minor Amendments may be made to the bylaws by a voting majority of the officers. Any amendments must be consistent with the constitution of RMS.

 

BYLAWS of the SOUTHEAST CHAPTER OF RMS

Article I: Membership

Section 1 - Eligibility

Any individual who is a member in good standing of THE RIVER MANAGEMENT SOCIETY,(from now on to be represented in this document by the initials RMS) and who resides in the geographical areas of Alabama, Arkansas, Florida, Kentucky, Louisiana, North Carolina, South Carolina, Tennessee, Virginia or West Virginia will be considered a member of the Southeast Chapter. All members who are in the professional category will be granted the rights and privileges, including but not necessarily limited to voting, printed materials, service on chapter committees, and nomination and election to any office as provided in these bylaws.

Individuals ineligible to be regular voting members will become non-voting associate members. Associate members of the chapter will be entitled to chapter periodicals and may attend meetings and workshops sponsored by the chapter.

Organizational members will be entitled to any chapter periodicals and may attend meetings and workshops sponsored by the chapter.

The student category of RMS membership will be entitled to all chapter periodicals and may attend chapter meetings and workshops.

Section 2 - Resignations and Terminations

Resignation from membership in RMS will automatically result in termination from membership in the chapter. Resignation from membership in RMS will be dealt with by the RMS Program Director who will in turn notify the Chapter officers.

Section 3 - Suspensions

Any suspension from RMS will concurrently result in suspension from the subsequent chapter.

Article II: Management of the Chapter

Section 1 - Administrative Structure

The elected officers of the Chapter will be a President, Vice-President, Secretary and a Treasurer. Selection of officers is to be approved by the National Board of Directors. No salary will be paid to the officers.

Officers will hold office for a period of three years, preferably under staggered terms. All officers will hold office until their respective successors are elected.

The chapter president will serve as a member of the National RMS Board of Directors.

Section 2 - Election of Officers

All officers will be elected by the general membership from a list of candidates forwarded by nominations from chapter members. All professional category members from the chapter may vote in chapter elections.

Section 3 - Elections

Elections will be called for every three years by the chapter president. The elected officers will administer the election with the help of the Program Director. Ballots will be printed and sent by a general mailing to each member of voting status.

Section 4 - Vacancies of Office

Any vacancy occurring in the Chapter officers will be filled by presidential appointment from a list of candidates submitted by the general membership. Should the position of President be vacant during a term, names will be submitted to the National RMS board for appointment until such time as elections are conducted. The terms of any appointment will be held to the original holders term limit.

Section 5 - Expenses of Chapter Officers

The Chapter officers may be reimbursed from the funds of the chapter for traveling expenses incurred for the purpose of attending meetings with the approval of the Chapter President.

Article III: Powers and Duties of the Chapter Officers

Section 1 - President

The President will preside at all the meetings of the Chapter and will represent the interests of the Chapter members. The President will provide direction to other officers in the Chapter.

The President is responsible for coordinating two chapter events and the appointment of state stewards or sub-chapter officers. The President will submit quarterly updates for the RMS newsletter, organize conference call with Chapter officers and appropriate National officers and participate in quarterly conference calls with the RMMS Board of Directors. The President will attend the annual RMS Board of Directors meeting or appoint a replacement.

Section 2 - Vice President

The Vice President will be responsible for contacting new members and sending a copy of Chapter membership list. The Vice President will send out two mailings annually and help promote chapter issues.

The Vice President will organize chapter elections or the process for selection of Chapter officers as needed by the Chapter.

Section 3 - Secretary

The position of Secretary will be responsible for maintaining current and past membership lists including email and phone numbers. Lists of river outfitters, commercial guides, private boating groups and any other related groups as necessary. The Secretary will track any chapter displays, events and will assist the president with any mailings. Seasonal training opportunities or job shares within the chapters will be maintained and managed by the Secretary.

Section 4 - Treasurer

The Treasurer is responsible for maintaining accounts and paying any of the Chapters bills. The Treasurer will help to seek funding sources and managing fundraising efforts. The Treasurer will also assist the President with organizing events and developing pro deals.

Section 5 - Execution of Instruments

Agreements, conveyances, transfers, obligations, certificates, and other instruments and documents may be executed and delivered or accepted on behalf of the chapter by the President or his or her representative, provided that all expenditures involving monies or obligations over $1000.00 or more must first be submitted to the entire group of chapter officers for approval.

Article IV: Chapter Officer Proceedings

Section 1 - Meetings

The Chapter officers shall meet at least twice a year through a variety of methods. Conference calls and annual float trips will serve as methods of meetings for officers.

Section 2 - Decisions

A simple majority of the voting officers shall comprise a quorum. The Chapter President, if unable to attend a meeting, may appoint another officer of that Chapter to represent the Chapter¹s interests. That representative shall have full voting rights for that meeting. No proxy votes are allowed.

Article V: Committees

Section 1 - Structure

The President will appoint standing committees with the concurrence of the other officers. Committees may be set in place from time to time as necessary. All such committees will advisory in character and will report to and act under the direction of the President. Members of such committees can be reimbursed for any travel expenses incurred while attending regular committee meetings.

Section 2 - Duties

Duties of each standing committee and other special committees will be determined by the Chapter Officers as appointed. Reports will be made to officers by the committees as needed.

Article VI: Finances

Section 1 - Fiscal Year

The fiscal year of the Chapter will coincide with the calendar year.

Article VII: Amendment of Bylaws

The bylaws must be ratified by the Chapter Officers. Amendments may be made to the bylaws by a voting majority of the officers. Any amendments must be consistent with the constitution of RMS